Privacy Statement

Who We Are

The International Project Management Association - South Africa NPC (IPMA-SA) is a Non-Profit Company (Reg. No. 1998 / 018799 / 08) and is responsible for organising Hope Summit 2025. Our registered office is located at 1028 Hyde Avenue, Eldoraigne, Centurion, Gauteng, 0149. For inquiries, please visit our website https://www.ipma-sa.org or contact us via our event contact form. IPMA-SA serves as the Data Controller for the event.

 

How We Collect Your Information

We collect personal data when you:

• Register for the event (online or in person)

• Use our website forms or sign up for updates

• Participate in surveys or networking activities

• Become a partner, speaker, or sponsor

• Are registered by a colleague or representative on your behalf

 

What Information We Collect

The type of information we collect depends on your engagement with Hope Summit 2025. We may collect:

• Personal Information: Name, email, phone number, and address

• Professional Details: Job title, company, industry, and professional background

• Event-Specific Data: Speaker biographies, country of origin, gender (if provided)

• Diversity & Inclusion Data: Voluntary information such as age or ethnicity for statistical purposes

• Photography & Recordings: Images and videos from the event for promotional purposes

 

Why We Collect Your Information

We process your personal data for the following reasons:

• To manage your participation and process registrations

• To send event updates, newsletters, and relevant communications

• To comply with financial, legal, and contractual obligations

• To conduct research to improve future events and services

 

Sharing Your Data

Your personal information is only shared with:

• IPMA-SA staff and contractors for event administration

• Service providers (e.g., ticketing platforms, payment processors, digital badge providers) to facilitate event operations

• Affiliated organisations (e.g., event partners) only if you provide explicit consent

 

We do not sell or rent your data to third parties, nor do we share it for marketing purposes beyond the event framework.

 

Your Rights and Choices

Under applicable data protection laws, you have the right to:

• Access your personal data

• Request corrections to inaccurate information

• Request deletion of your data where applicable

• Object to processing or withdraw consent (where applicable)

 

To exercise these rights, please contact us through our event contact form.

 

How Long We Keep Your Data

We retain personal data only as long as necessary:

• Event-related data: Stored for event administration and deleted afterward

• Financial records: Retained as required by law

• Participant engagement data: Kept securely for professional follow-ups

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How We Protect Your Data

To ensure the security of your personal information, we implement:

• Secure data storage and encryption

• Controlled access for authorised personnel

• Regular data protection training for staff

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External Links

Our website may contain links to third-party websites. Please note that this Privacy Statement applies only to Hope Summit 2025, and we are not responsible for the privacy practices of external sites.

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Compliance with Data Protection Laws

Hope Summit 2025 complies with:

• Protection of Personal Information Act (POPI) – South Africa’s data privacy law

• General Data Protection Regulation (GDPR) – European privacy standards

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Data Protection for Minors

​If you are 16 years old or younger, please obtain parental/guardian permission before providing personal information.

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Privacy Statement Updates

We regularly review this Privacy Statement to ensure compliance. Last updated: February 2023.

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Governing Law

This Privacy Statement is governed by South African law under the jurisdiction of the Western Cape High Court, Cape Town.